Filipino | English

Requirements and Procedures

Replacement of Lost or Damaged Passport

  1. Passport Application Form, duly accomplished and signed by applicant, or if applicant is below eight (8) years old, signed by a Filipino parent or the legal guardian (who must present proof of guardianship), with the minor applicant affixing left and right thumb prints;
  2. Police report with official English translation from a licensed translation office must be submitted with passport application form, but only if lost passport is still valid;
  3. Affidavit of Loss or Affidavit re Damaged Passport stating personal and passport details, as well as the circumstances on how passport was lost or damaged, executed by applicant and duly notarized by a Consular Officer;
  4. One (1) photocopy of the passport data page, if available, or the NSO-issued birth certificate (on security paper), should also be submitted to speed up the verification and clearing process;
  5. Three (3) identical 3.5cm x 4.5cm passport photos that comply with the following:
    • taken with white background;
    • taken within the last six (6) months;
    • showing full front view of the applicant's face;
    • applicant in decent attire (with collar and sleeves);
    • preferably without glasses (or if with glasses, must have no reflections);
    • male applicant should have no earrings
  6. Personal appearance of applicant is required except:
    • if applicant is below eight (8) years old, in which case application must be filed in person by a parent;
    • if applicant is over sixty-five (65) years old, in which case application must be filed in person by an authorized next of kin; or
    • if applicant is incapacitated (mentally or physically), in which case application must be filed in person by an authorized representative who must show medical certification regarding applicant's condition
  7. Authorization letter signed by passport applicant and designating representative is required in the three exceptions cited in preceding paragraph.

Important: Replacement of lost passport is subject to a 15-day clearing period during which prior issuance of the passport reported as lost is verified.